Make one row for each candidate and columns for source, legal identity, record number, address, documented scope, population, capacity, date checked, current availability, fit-review process, staffing answers, costs, insurance verification, family involvement, and continuing-care planning. Describe each entry in neutral language. “Representative said availability exists today; recheck before travel” is more accurate than “bed guaranteed.” “Insurance not independently confirmed” is better than “covered.”
Add a confidence marker to every cell: source-confirmed, directly stated but not independently verified, documentation requested, or unknown. This exposes gaps that glossy descriptions can hide. It also lets you compare like with like. For example, Living Longer Recovery’s 14-person capacity belongs in a source-confirmed cell, while room type remains unknown unless separately verified. Do not score an unknown as a negative automatically, but do not treat it as a benefit either.
- Use identical columns and questions for every facility.
- Attach a source, date, and confidence marker to each important fact.
- Leave blank or mark unknown rather than filling gaps with assumptions.