Create one row for each facility and columns for identity match, public record, recorded service, population, capacity, current availability, fit process, staffing, quality practices, payment verification, family involvement, and continuing-care planning. Each cell should contain the answer, its source, and the date. Use “unknown” rather than guessing. If a facility says something on a call that is not reflected in public records, label it “facility-stated, needs verification.”
Add a confidence marker: green for matched primary-source facts, yellow for current answers that still require confirmation, and gray for not established. Red can identify a contradiction that needs resolution, such as a different address or legal name. The colors do not rate clinical quality. They show how strong the evidence is. Before deciding, revisit every yellow, gray, and red cell. Ask for clarification in neutral language: “I may have misunderstood. Can you explain which record applies and send the current information in writing?”
- Use identical columns and questions for every facility.
- Record source, speaker, and date beside each answer.
- Do not score outcomes, safety, or fit from marketing language or the license alone.