At the top, write the facility’s legal or public name, address, record or license identifier if available, call date, and the next planned check-in. Use rows for availability, population served, service described, fit review, admission status, start timing, total expected charges, payment terms, insurance status, medication questions, family involvement, continuing-care planning, and unresolved conditions. If you are using a spreadsheet, add a source column for each answer: representative, written document, public record, or unknown.
For Living Longer Recovery, the public-record row can list the address, California record number 330022BP, residential drug and alcohol detox, 14-person capacity, co-ed adults, and incidental medical services as documented facts. Put current openings, room details, admission, insurance participation, medications, staffing, schedules, and individual fit under not established until directly verified. If a representative says a review is underway, move only that review status to confirmed. The decision itself remains needs review.
- Use one fact per row so a partial answer cannot hide an unknown.
- Quote important wording instead of paraphrasing vague promises.
- Add an expiration or recheck time to every availability answer.