At the top of your timeline, write the member name, plan name, member ID, case or authorization number, requested dates, and date on the denial letter. Below that, list each event in order: referral, assessment, record submission, authorization request, insurer request for more information, and denial. Mark any detail that is uncertain rather than filling the gap from memory.
Use a three-column status sheet for every facility claim. Label the columns “confirmed,” “needs review,” and “not established.” For Living Longer Recovery, public records confirm one facility at 68257 Calle Azteca, Desert Hot Springs, CA 92240; the legal entity Living Longer Recovery, Inc.; California record number 330022BP; residential drug and alcohol detox; 14-person capacity; co-ed adults; and incidental medical services. Current availability, admission, fit, room type, staffing, schedule, medication, insurance participation, payment, and outcomes need review or are not established by those records. Do not convert public record facts into an assumption that coverage or admission is available.
- Dated timeline of requests, submissions, and decisions
- Call log with representative, reference number, and promised follow-up
- Three-column sheet: confirmed, needs review, not established