Describe your table in six columns: question, responsible party, answer, source, status, and next action. Use only three statuses: confirmed, needs review, and not established. “Confirmed” means the responsible party supplied a current answer, preferably in writing. “Needs review” means a process is underway or details depend on individual circumstances. “Not established” means you have no reliable answer. Avoid “probably,” because it can turn an assumption into a costly decision.
For Living Longer, mark the legal entity, record number, location, 14-person capacity, co-ed adult population, residential drug and alcohol detox, and incidental medical services as confirmed public-record facts. Mark current availability, personal fit, admission, room type, staffing, schedule, medication, insurance participation, payment, length of stay, and outcomes as not established until an appropriate source provides an individual and current answer. Even capacity is not availability. A 14-person capacity does not tell you whether a place is open now or whether admission is appropriate for you.
- Attach a source and date to every confirmed entry
- Move preliminary answers to “needs review,” not “confirmed”
- Keep facility, employer, administrator, insurer, and legal answers in distinct rows