Make three columns in your notes. Label them Confirmed, Needs review, and Not established. “Confirmed” should contain only information supported by the primary public record or directly verified in a documented conversation. “Needs review” is for details that may change, such as whether the location is accepting inquiries, whether space is currently available, what admission steps apply, what costs are quoted, and whether a person's circumstances can be considered. “Not established” is for anything you cannot substantiate.
For Living Longer Recovery, the Confirmed column can include the public brand and legal entity, record number 330022BP, the Desert Hot Springs address, residential drug and alcohol detox, 14-person capacity, co-ed adults, and incidental medical services. Put current openings, acceptance, room configuration, shift staffing, schedule, specific medications, insurance participation, payment amount, expected stay, and outcomes under Needs review or Not established until you receive reliable, current answers. Capacity is a recorded facility characteristic, not evidence that a place is available. The service label is also not proof that it fits one person's health, substance-use, psychiatric, mobility, communication, or support needs.
- Confirmed: exact facts supported by a current primary record or documented answer.
- Needs review: changing details that require a current call and, where appropriate, qualified professional discussion.
- Not established: unsupported claims, unanswered questions, or assumptions drawn from marketing language.