Use “confirmed” only for information supported by a current public record or a direct, specific answer from an authorized facility representative. Write down who gave the answer and when. Use “needs review” for matters that depend on clinical, operational, or financial review, such as whether a person may be considered for admission. Use “not established” when no reliable answer has been provided. Silence, vague reassurance, and assumptions belong in this last category.
For this facility, you can begin your notes with five confirmed items: name, legal entity, record number, address, and the limited service description in the California record. Put availability, admission, current capacity, staffing, monitoring practices, medication practices, payment, and individual suitability under needs review or not established until directly clarified. Do not turn the phrase “incidental medical services” into a claim of medical detox, continuous medical coverage, or any particular clinical capability. Those details are not established by the locked facts here.
- Create three columns titled Confirmed, Needs Review, and Not Established.
- Add a source and date beside every confirmed answer.
- Ask whether each answer describes current operations or only general policy or public records information.